In compliance with New York City Local Law 144, employers are required to notify candidates about the use of Automated Employment Decision Tools (AEDTs) in their hiring processes. Below is a sample email notice that employers can use to inform candidates about the use of these tools and their rights under the law.
Subject: Important Notice Regarding Automated Employment Decision Tools
Dear [Candidate's Name],
We hope this message finds you well. As part of our commitment to transparency and compliance with New York City Local Law 144, we are providing you with important information regarding the tools we use in our hiring process.
We utilize certain Automated Employment Decision Tools (AEDTs) powered by artificial intelligence (AI) to assist in evaluating candidates. These tools help us ensure a fair and efficient hiring process by providing objective assessments. Specifically, we use AI-powered tools for [plagiarism detection, image analysis, and/or any other relevant functions].
Under NYC Law, you have the right to be informed about the use of these tools and the option to request an alternative selection process or accommodation. Additionally, we have conducted a bias audit of these tools to ensure they meet the required standards.
You have the option to opt out of the use of these AI tools and request an alternative assessment method. If you wish to do so or have any questions regarding this process, please contact us at [Contact Email or Phone Number].
Thank you for your attention to this matter. We appreciate your understanding and cooperation.
Best regards,
[Your Name]
[Your Position]
[Company Name]
[Contact Information]
This email serves as a template to help employers comply with NYC Local Law 144 by ensuring candidates are properly informed about the use of AEDTs in the hiring process. Feel free to customise and personalise it as per your organisation's communication policy.